Absences-Call-in procedure and policies
ATTENDANCE POLICY AND PROCEDURE INFORMATION taken from 2023-2024 FHS School Handbook page 19
SCHOOL AND CLASS ATTENDANCE
Attending class regularly, doing assigned work, and class participation are directly related to success in school. There is no way to duplicate the classroom experience after a student has been absent. The school does not condone students missing school unnecessarily. If a student is to succeed in high school, regular attendance is important. The basic responsibility for the regular attendance of the student lies with the student and parent, [NOTE - All references to ‘parent’ mean parent(s) or guardian(s)]. The school will make every reasonable effort to inform parents/guardians of excessive absences from school or from classes.
Absences for any reason other than illness must be pre-arranged. School officials will not grant permission for a student to leave the school for any reason during the school day until a parent/guardian has been informed. Absences and tardies are part of a student’s permanent record.
ABSENCE CALL-IN PROCEDURE
Attendance Line: Please call (508) 613-1401
Provide the following information when calling the Attendance Line when your child is absent from school:
Student’s name and grade
Date(s) of absences
Reason for the absence
Do NOT leave the following information on the absence line:
Confidential medical information-please speak to the nurse directly
Requests for homework
Messages for the classroom teacher or for Solutions Personnel
ABSENT FROM SCHOOL POLICY: Documented / Undocumented Absence
Students must present a note signed by a parent/guardian to their house office upon return to school. The note must indicate the date(s) and reason(s) for the absence.
Students will not be required to present an absence note if phone verification of the absence has taken place ON THE DAY OF THAT ABSENCE. Any student who is absent and does not comply with the above-stated procedure will be considered TRUANT/CUTTING CLASS and subject to disciplinary action.
AN ABSENCE NOTE OR PHONE CALL FROM A PARENT DOES NOT DOCUMENT A STUDENT’S ABSENCE. THE NOTE OR PHONE CALL IS A RECORD THAT THE PARENT/ GUARDIAN WAS AWARE OF THE ABSENCE AND WHY THE STUDENT WAS NOT IN SCHOOL.
In these instances, there is no school-based consequence until the student exceeds the limit for undocumented absences. (See below).
Documented Absence:
Students who wish to have an absence documented must present the required documentation when they return to school but no later than 7 school days following their absence.
Documented daily absences for the purpose of this policy are:
Family bereavement (parent note required)
Religious holiday (parent note required)
Absences due to illness (or a medical appointment) with written verification from a physician’s office.
School-approved field trips (including a limited number of athletic events to be designated by the administration) the appropriate form signed by the parent granting permission and teacher approval.
Representation of Franklin High School in a school-related activity.
Suspension for violation of the school disciplinary code if the regulations of the suspension policy are followed.
Court appointment with official court time and date verification.
Nurse, guidance, or administrative appointment reported to the house office by said staff.
For Grade 12 and 11 students ONLY: College interview/visit documented on college Letterhead (limit of 6 between Junior and Senior year).
School field trips
Examples of UNDOCUMENTED ABSENCES (not a complete list):
Truancy
Tardy to school/class (20 minutes late)
Class cutting
Illness without documentation from a physician’s office
Family vacations, trips, obligations, etc.
Unnecessary absences from class as determined by an administrator.
Non-school related extracurricular events
Any form of “Skip Day” (see below)
Special Note: Any student who is twenty minutes late for class or who is dismissed twenty minutes before the end of the class will be considered to have an undocumented absence unless the tardiness/dismissal falls in the category of documented absence.
COLLEGE VISITS
Juniors and Seniors will be allowed six (6) school days over the two-year period for visiting colleges
A verbal or written request from the parent must be approved by the assistant principal BEFORE visiting the institution of higher learning. Proper documentation (signed form or letter from the admissions office on school letterhead) must be submitted to the assistant principal upon return to school.
For seniors, college visits after May 1 require special approval from the assistant principal. Underclassmen who wish to visit colleges must make special arrangements with the appropriate assistant principal to begin the documentation process.
SKIP DAYS
“Skip Days” are different than undocumented absences in that skip days are generally not isolated to an individual student, but instead involve a group of students. The administration reviews attendance on a daily basis and reserves the right to determine if a skip day has occurred. Reasons the administration may determine a skip day occurred include, but are not limited to: unusually high absenteeism or tardiness within a specific group of students or information provided to the school that a group of students has abused the attendance policy.
“Skip days” are not a tolerated practice at Franklin High School. Students are expected to be in school on all school days except for medical, bereavement, court, or other unusual approved reasons. Parents/Guardians are asked to be particularly vigilant regarding school attendance if suspicion of a “skip day” arises. The school reserves the right to review all excuses and request documentation on “skip days.” The principal and their designee(s) reserve the right to administer academic, social, and disciplinary penalties after the case has been reviewed.
ATTENDANCE & LOSS OF CREDIT
The Franklin Public Schools expect parents/guardians and students to make every reasonable effort to have their child(ren) attend school every day. Attending class regularly, doing assigned work, and class participation are directly related to success in school. The basic responsibility for the regular attendance of the student lies with the student and parent, [NOTE - All references to ‘parent’ mean parent(s) or guardian(s)]. The schools uphold Massachusetts General Law, Chapter 76, Section 4 entitled “School Attendance.” This section of the General Laws requires parents/guardians to “cause” their children to regularly attend school.
UNDOCUMENTED ABSENCE LIMITS (per term)
The Franklin High School administration enforces its attendance policy, as required by the Department of Elementary and Secondary Education. However, knowing that student illness and extenuating circumstances arise, Franklin High School affords students a number of undocumented absences per term.
Classes that meet:
5 days during a 7-day cycle will have an absence limit of 5 days (4 days for seniors in last quarter)
2 days during a 7-day cycle will have an absence limit of 3 days (2 days for seniors in last quarter)
1 day during a 7-day cycle will have an absence limit of 2 days (1 day for seniors in last quarter)
*For the purpose of this policy, an absence is defined as having missed more than 20 minutes of a class. The accumulation of 3 tardies (missed less than 20 minutes of a class) will count as 1 absence.*
Students who exceed the absence limit in a class will receive a letter grade for the term but will not be awarded credit for the particular class. Students and parents/guardians are encouraged to check attendance records regularly to ensure that students do not exceed the undocumented absence limit. Students and parents/guardians will have electronic access to attendance records via Aspen.
As a courtesy, if a student is approaching the absent limit in a term, the assistant principal will notify parents/guardians in writing either by mail or electronically. If a family does not have Internet access, they are encouraged to contact the school to arrange for paper copies of records to be provided. After absence notification is issued, it is the responsibility of the parent and student to monitor absenteeism and the absence limit. Parents/Guardians and students should be aware that tardies and dismissals without documentation will count as undocumented absences for missed classes.
LOSS OF CREDIT FOR EXCESSIVE ABSENCES
Students who have excessive absences from school, even when documented appropriately, may be subject to credit loss. Excessive absences (undocumented or documented) are defined as missing the equivalent of 20% of a given class during the school year (25 or more absences total for full-year courses, 13 or more absences total for semester courses). In these situations, the principal or designee will arrange for a meeting with the student and his or her parent/guardian to determine if the student has been available to access sufficient curriculum to earn credit and to develop a plan to improve attendance.
In extreme cases of excessive absences, when students are faced with extenuating circumstances that require significant medical interventions including extended hospitalizations, parents/guardians may request in writing that loss of credit be waived. Parents/Guardians should submit any documentation that supports their request for review. The decision to waive the loss of credit is at the sole discretion of the principal or their designee.
LOSS OF CREDIT
All undocumented absences will count towards the undocumented absence limit (per term). Any time a student is not physically present in class, the student will be considered absent. When a student has exceeded the undocumented absence limit during any quarter, administration will send written notice to the parents/guardians as notification of loss of credit and an opportunity to appeal for that course for the quarter. At this time the parent will also be informed of the appeal process noted below.
LOSS OF CREDIT APPEAL PROCESS
Once the student exceeds the absence limit in a particular class, the student/parent will receive a Notice of Opportunity to Appeal letter and will have 5 days from the receipt of the letter to start the appeal process. Failure to do so within the five-day limit will deem the matter closed.
All appeals must be made in writing, via email, fax or paper.
Students and/or parents/guardians may appeal an undocumented absence to the assistant principal. After hearing the appeal and reviewing attendance records, the assistant principal will make a decision regarding the undocumented absence and loss of credit.
Students and/or parents/guardians may appeal the decision of the assistant principal to the principal. Parents/Guardians will have 7 days from the receipt of the letter to start the appeal process. Failure to do so within the seven-day limit will deem the matter closed.
After hearing the appeal and reviewing attendance records, the principal may extend the absence limit if they are satisfied that an unusual circumstance existed with an absence(s), tardy(s), or dismissal(s).
If the appeal is denied, the principal will send an official Loss of Credit Notification to those students who exceeded the absence limit without documentation and/or approved justification.
The Loss of Credit letter will include information about Credit Recovery.
CREDIT RECOVERY
When a student exceeds an absence limit in a class and loses credit for a term, they will be directed to make an appointment to see his or her guidance counselor. The guidance counselor will discuss the three options to recover the term credit. Students will declare their intentions on a Credit Recovery Form and submit the form to their guidance counselor. The following Credit Recovery Options will be offered to students:
During the school year: Students are required to attend the Tutoring Center for a designated number of sessions based on the number of undocumented absences over the designated limit. Students with nine or more undocumented absences will be required to complete online, web-based instructional program modules that align with the curriculum of the class. Students may complete this online work during the school year and must achieve a score of 75 or better to receive credit for his or her work. (If a student exceeds the undocumented absences in the fourth-quarter they may opt to complete work in Summer School or during the first term of the subsequent year)
During the Summer: Complete Edmentum modules (online, web-based instructional program) that align with the curriculum of the class. If available/applicable, students may complete this online work during summer school and must achieve a score of 75 or better to receive credit for his or her work.
Retake the course or take an equivalent course: Complete the course again next school year or, if applicable, take an equivalent course.
If a student fails a course and exceeds the absence limit in the course, Edmentum will not be an option. The student will need to retake the entire course or, if applicable, attend Summer School.
CLASS CUTS
Classroom attendance is extremely important. There are very serious consequences for students who cut classes.
Any student cutting an assigned class may receive a “0” for any classwork/tests missed and will be subject to house office discipline.
Chronic class cuts will result in assignment to Detention, Friday Reflection, In-School Suspension, Social Suspension, and/or Out-of-School Suspension.
Students who do not maintain appropriate class attendance may be restricted access to or excluded from extra-curricular activities by the principal or their designee(s) in addition to other school-based discipline.
If a student is removed from a classroom for inappropriate behavior, it is the student’s responsibility to contact the teacher within 24 hours to make up the missed work.
TARDY TO SCHOOL
School begins promptly at 7:35 AM. There is a 7:30 AM warning bell. Any student arriving after 7:35 a.m. is considered tardy and must report to the House Office for a tardy slip. Students will not be allowed into first period class without an admit slip/pass from the House Office. (Subject to change as we are creating an e-hallpass program for the main office)
All tardies will be undocumented with the exception of the following:
Medical appointments with a note from a physician’s office designating the time of appointment. (All such appointments should be scheduled outside of school hours whenever possible.)
Family funeral
On highly unusual occasions deemed necessary by the assistant principal
Note: Car or transportation problems and oversleeping are not valid reasons for excusing tardiness to school
Drivers License/ permit tests with documentation from the registry (please note: this does NOT include driving hours)
Other circumstances as determined by the administration
Students will receive an office detention for excessive tardies at the discretion of the Administration. Loss of privileges and other progressive disciplinary actions may result as well.
If a student is tardy to any class for more than 20 minutes, they will be considered absent from that class and the absence will be recorded as undocumented. If a student is tardy (undocumented) to class 3 times, that will count as 1 undocumented absence toward the undocumented absence limit. Each time a student accumulates 3 tardies in a class an additional undocumented absence will be added.
TARDINESS TO CLASS
It is the student’s responsibility to arrive at each class on time. Tardiness to class will not be tolerated. If a student is meeting with a teacher after class and believes they will not make it to his or her next class on time, the student is to obtain a pass from the teacher.
Students who are tardy to class may receive a teacher detention.
Once a student serves two (2) teacher detentions for tardiness to class, any additional tardiness will be referred to an assistant principal.
If a teacher deems a student’s tardiness to class to be excessive (with regard to time), the student will be referred to an assistant principal.
Chronic tardiness to class may result in an Detention, Friday Reflections and/or Pass Restriction.
This procedure applies to all periods except for the first period, where students arriving late to class are considered tardy to school and must report to the office for a tardy slip. Students will not be allowed into first period class without an admit slip/pass.
TRUANCY
1st Offense Zero in all courses on the day of truancy.
Parent conference required
Assignment of two (2) sessions in the tutoring center or Friday Reflections
School Resource Officer will be contacted
2nd and Subsequent Zero in all courses on day truant.
Offenses: Parental conference required.
Assignment of two (2) sessions in the tutoring center,
Two Friday Reflections, or an In-School Suspension.
School Resource Officer will be contacted
DISMISSALS FROM SCHOOL
Dismissal from school may be granted for medical reasons or home emergencies at the discretion of the School Administration. Medical appointments should be scheduled outside school hours whenever possible.
Dismissals will be allowed for the following reasons:
Medical appointments
Court or social service appointment
Family emergency (undocumented)
Family bereavement
Family vacation or family obligation (undocumented)
Representation of Franklin High School in a school-related activity.
Illness – as approved by the school nurse and/or administration (undocumented)
Unusual circumstance deemed appropriate by the assistant principal (may be documented or undocumented per assistant principal)
To obtain a dismissal slip, a student must bring a note signed by their parent or guardian requesting permission to leave school stating the time, date, and reason for dismissal. A telephone number where a parent may be reached during the school day should be included. Dismissal notes must be confirmed through contact with a parent/ guardian prior to the student leaving school. Parents/ Guardians are encouraged to call or email their child’s administrative office in the morning on the day of the dismissal to confirm the note. If this contact is not made, the school must contact the parent by phone prior to allowing the student to leave. All absence, tardy and dismissal notes must be signed by a parent or legal guardian. Notes from relatives, neighbors, or friends cannot and will not be accepted. The only accepted signature on any note will be that of a parent or guardian.
Dismissal notes should be brought to their Administrative Office before the FIRST period. After administrative approval, the student will be issued a dismissal pass which will, in turn, be shown to the teacher at the time of dismissal, and the student will bring the pass to the Main Office before leaving the building. Students will NOT be called down from class.
Upon returning to school, students must present documentation for the dismissal to their House Office. Parents/Guardians and students should be aware that dismissals without documentation will count as undocumented absences for missed classes.
Students who drive themselves home will be allowed to do so at the discretion of the nurse in charge AND with written parental permission. If a student is deemed unsafe to drive by the nurse due to the nature of the illness or injury, a parent/guardian or emergency contact will be asked to pick the student up.
In the event of an unexpected dismissal, a parent or guardian must come to the Main Office to sign the student out. For safety reasons, relatives, neighbors, or friends cannot be considered substitutes for a parent or guardian. A STUDENT CANNOT BE DISMISSED WITHOUT WRITTEN CONFIRMATION BY NOTE, FAX OR EMAIL FROM A PARENT, GUARDIAN OR EMERGENCY CONTACT.
SPECIAL ATTENDANCE ISSUES
Student Not Living with Parent or Guardian
A student who is not living with a parent or guardian is expected to follow all school policies in the same manner as all other students. Notes (to excuse absences, etc.) should be written by an adult member of the household in which the student lives. If the student lives in a situation where no adult authority is present, arrangements regarding attendance and discipline procedures must be set up by means of a meeting of the student and the assistant principal during the week when the independent living situation begins.
LAST DAY OF SCHOOL
Students are expected to fulfill final obligations including the return of all books and other school materials. The last day of school in June is also the final exam make-up day.
FORGED ABSENT NOTE POLICY
The only accepted signature on any absence, tardy or dismissal note will be that of a parent or guardian. A student who forges or alters a parental note or school document (corridor pass, or note, etc.) will receive the following consequences:
Assignment of a Friday Reflection
Notification of parent
Verification of all future notes
Any further action deemed appropriate by an administrator
STUDENT ABSENCE NOTIFICATION PROGRAM
If the school has not received notification of an absence from a parent within three (3) days of an absence, the school shall notify the parent of the child’s absence.
If a student has at least five (5) days in which they have missed two (2) or more periods unexcused in a school year, or if a student has missed five (5) or more school days unexcused in a school year, the school shall notify the student’s parent/guardian. For those students who have five (5) or more unexcused absences in a school year, the school principal shall make reasonable efforts to meet with the parent to develop jointly, and with input from other relevant school personnel and officials from relevant state and local agencies, an action plan to improve and ensure the student’s attendance.